NJHS Officer's Job Description & Requirements

REQUIREMENTS:

Officers will be elected through a democratic process.
All officers will be eighth grade students.
An intent-to-run form for position sought will be necessary in order to be placed on the ballot.

President
The chapter president must maintain a delicate balance between leading and encouraging other officers, members, and interested students to take on leadership responsibilities. The president’s responsibilities extend beyond the students within the chapter.
The role of the chapter president must:

Know how to handle many types of situations
Be mature
Be organized with good time management skills
Have sound judgment
Have energy
Be able to work with many different kinds of people and personalities
Have a good relationship with the chapter, faculty, and student body

Vice President
The vice president's primary (and very necessary) role is to serve as the official replacement for the president should the president fail to function or be unable to fulfill his or her responsibilities.
The vice president, more than any other officer, has the opportunity to be creative in the position beyond the primary job description. The vice president is the president's closest student adviser and assistant. The vice president and president must work very closely together to create a productive Honor Society.
In many chapters, the president serves as the point-person—the person out in front of everyone. The vice president serves as the behind-the-scene person who plans, organizes, schedules, and oversees to make sure the chapter work is done.
To be successful, the vice president needs to

Know how to handle many types of situations
Be mature
Be organized with good time management skills
Have sound judgment
Have energy
Be able to work with many different kinds of people and personalities
Have a good relationship with the president, chapter members, committees, and the student body

Secretary
The secretary’s primary responsibility is to keep the official records of chapter business and serve as the official correspondent for the chapter. The historical memory of the Honor Society on your campus depends on the quality of the secretary’s performance. The job requires accuracy, neatness, and completeness.
The secretary is expected to:

Be the keeper of the records, designer of the agenda
Be organized
Know nearly everything about every meeting
Be alert to the calendar and the progress of committees
Be knowledgeable about meeting procedures
Spend time planning and organizing the chapter’s work.

Depending upon your chapter and school size, the secretary position may actually be divided into two separate positions – recording and corresponding secretaries. Middle level chapters, for example, often separate the secretarial duties to distribute the workload and involve more students. The recording secretary deals with the agenda and minutes of meetings. The corresponding secretary maintains files, communications, and distribution of materials.
Treasurer
The treasurer's primary responsibility is to keep accurate records of all financial transactions of the chapter and periodically report a summary of these transactions at meetings.
The treasurer predicts how money will be used in the future and makes concrete suggestions for saving money and increasing efficiency. To do the job correctly, a treasurer must keep track of all expenditures and add the appropriate transactions to the account books. The treasurer should be the person concerned with regulating the flow of money, especially when many people want to spend it.
The treasurer is expected to:

Be the chief financial officer for the chapter
Know about money, accounting, and budgeting
Be called upon to give financial advice
Be able to research and develop cost analyses
Keep accurate records of the chapter's finances

Money management is a very serious responsibility. For your safety, it must always be done with adult supervision and assistance and according to the policies of your school so that no student is put in a potentially compromising position with the handling of money.

Parliamentarian
The role of the parliamentarian is to ensure that meetings are orderly and civil, and to help the chapter operate according to its constitution and bylaws.
The main function of the parliamentarian is to advise the president or chairperson on procedure during meetings. The parliamentarian does not rule members out of order. Neither should he or she call for votes—that is the job of the president. If a parliamentarian notices a violation in procedure, he or she should quietly tell the president, and then the president may rule from the chair.
The parliamentarian is expected to:

Act as the keeper of the constitution and bylaws and be familiar with their contents
Be knowledgeable about meeting procedures
Offer procedural opinions when asked to do so by the president or chairperson
Know nearly everything about every meeting
Chair the constitution/bylaws revision committee, if the need arises.

For basic parliamentary procedures or an alternative method to keep meetings organized, check out various meeting management websites, such as the National Association of Parliamentarians or the American Institute of Parliamentarians for tutorials on how to use parliamentary procedure.
Historian
The chapter historian’s primary responsibility is to collect and preserve information that provides a clear and concise record of all chapter activities for the year.

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National Association of Secondary School Principals*1904 Association Drive, Reston, VA 20191 nhs.us*njhs.us